Industries
Logistics: what your operating records are worth to AI research
A logistics company's unit of work is the shipment, from tender through delivery exception. Consignee names, phone numbers and driver identity documents are personal details and stay out. Route, dwell and exception history is the part worth describing. A license is about that operational trail.
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| Fact | Detail |
|---|---|
| Unit of work | shipment |
| First exclusion | consignee names and phone numbers |
| First rule | A motor carrier with multiple offices or terminals may keep the records this subchapter requires at its principal place of business, a regional office, or a driver work-reporting location, unless the subchapter says otherwise. Records kept at a regional office or a driver work-reporting location must be made available for inspection at the principal place of business, or at another location the agent specifies, within 48 hours after a request. Saturdays, Sundays, and federal holidays are excluded from that 48 hours. eCFR |
| Second rule | Every motor carrier subject to 49 CFR 373.100 shall issue a receipt or bill of lading for property tendered for transportation in interstate or foreign commerce. The document names the consignor and the consignee, the origin and destination points, the number of packages, a description of the freight, and the weight, volume, or measurement if that figure applies to the rating. The carrier keeps a record of this information as 49 CFR part 379 prescribes. eCFR |
What Logistics operating records look like
Logistics operating records are the shipment, from tender through delivery exception, and they are not the consignee's name or the driver's identity document.
Tendering a shipment records the lane, the service, and the time the load was accepted. Moving it through hubs records dwell and the scan. The consignee's name, the phone on the label, and the driver's license image are personal details. Route and exception history can be discussed once those are gone.
Other sectors are grouped under company data licensing by industry.
The license itself is explained in how to sell company data to AI companies.
Workflows in Logistics that AI research can learn from
Tendering a shipment, moving it through hubs, and closing an exception are three trails inside one shipment a desk works end to end.
- tendering a shipment
- moving it through hubs
- closing an exception
Closing an exception records the reason a delivery failed and how the desk cleared it. The full trail matters because a delivered scan hides the dwell and the exception.
For a related sector's records, read retail company data for AI research or energy company data for AI research.
Systems Logistics companies usually run
Mail, chat, and shared docs hold the desk side of a shipment. A transportation system is named only as plain text beside them.
Microsoft 365 holds the lane memo. Slack holds the dispatch thread. Google Workspace holds the shared exception sheet. The transportation system holds the live status and is listed as plain text.
| System | Category | Why it holds this sector's work |
|---|---|---|
| Microsoft 365 | Email and collaboration | Lane memos and customer-ops notes sit in mail and documents. |
| Slack | Chat | Dispatch threads sit in chat. |
| Google Workspace | Email and collaboration | Shared exception sheets sit in documents. |
| transportation system | Industry system | Live shipment status sits in the transportation system. |
What a Logistics license leaves out
Consignee names and phone numbers, and driver identity documents, stay out of a license even when they were printed on the shipment.
- consignee names and phone numbers
- driver identity documents
Consignee names and phone numbers identify the person receiving the freight. Driver identity documents include the license and the medical card. A truck count does not change the staff-at-peak test.
The details that never leave any company are listed in what is never shared.
Rules cited for Logistics records
A note about a shipment quotes a specific public rule, and it does not borrow a health or banking statute to fill a gap.
There is no single federal logistics privacy act. The notes quote motor-carrier rules on where records are kept, bills of lading, duty-status records, supporting documents, record retention, and vehicle inspection reports. They describe those sources. They do not say a carrier qualifies.
| Rule | What the source says | Source |
|---|---|---|
| 49 CFR 390.29 — Location of records or documents | A motor carrier with multiple offices or terminals may keep the records this subchapter requires at its principal place of business, a regional office, or a driver work-reporting location, unless the subchapter says otherwise. Records kept at a regional office or a driver work-reporting location must be made available for inspection at the principal place of business, or at another location the agent specifies, within 48 hours after a request. Saturdays, Sundays, and federal holidays are excluded from that 48 hours. | eCFR |
| 49 CFR 373.101 — For-hire, non-exempt motor carrier bills of lading | Every motor carrier subject to 49 CFR 373.100 shall issue a receipt or bill of lading for property tendered for transportation in interstate or foreign commerce. The document names the consignor and the consignee, the origin and destination points, the number of packages, a description of the freight, and the weight, volume, or measurement if that figure applies to the rating. The carrier keeps a record of this information as 49 CFR part 379 prescribes. | eCFR |
| 49 CFR 395.8 — Driver's record of duty status | A motor carrier subject to 49 CFR part 395 must require each driver to record duty status for each 24-hour period. A carrier operating commercial motor vehicles must install and require an electronic logging device, with the short-haul, driveaway, and pre-2000 exceptions the section lists. The carrier retains records of duty status and supporting documents for each driver for at least 6 months from the date of receipt. The driver keeps a copy of each record for the previous 7 consecutive days and has it available while on duty. | eCFR |
| 49 CFR 395.11 — Supporting documents | Except for drivers of a private motor carrier of passengers in nonbusiness operations, a driver must give the employer the supporting documents within 13 days. The carrier keeps, for each driver and each 24-hour period, bills of lading or equivalent trip documents, dispatch records, expense receipts for on-duty not driving time, fleet-management messages, and payroll or settlement records. The carrier need not keep more than eight supporting documents for one driver's 24-hour period, and it must keep the documents with the earliest and latest times when it has more than eight. No carrier or driver may destroy or alter existing information in a supporting document. | eCFR |
| 49 CFR 379.3 — Records required to be retained | Companies subject to 49 CFR part 379 retain records for the minimum periods in appendix A to that part. After the required period, the company may destroy the records at management's discretion. The company still has to keep records that adequately support financial and operational data the Secretary requires. The part does not excuse a longer retention period that another governmental body lawfully prescribes. | eCFR |
| 49 CFR 396.11 — Driver vehicle inspection report(s) | Every motor carrier shall require its drivers to prepare a written report at the completion of each day's work on each vehicle operated, covering the parts and accessories the section lists, including service brakes, steering, lighting, tires, and coupling devices. The report identifies the vehicle and lists any defect that would affect safe operation or cause a breakdown. The carrier keeps the report, the repair certification, and the driver's review certification for three months from the date the report was prepared. The section does not apply to a private motor carrier of passengers in nonbusiness operations, a driveaway-towaway operation, or a carrier operating only one commercial motor vehicle. | eCFR |
Wind-down specifics for Logistics
Closing a fleet does not turn consignee lists into a licensable archive. The shipment trail is the record, and personal details stay out.
Export the tender and exception history with names removed. Leave driver files and consignee contact lists out. Parking the trucks does not describe how exceptions were closed.
- Export the tender and exception history with names removed.
- Leave driver files and consignee contact lists out.
- Parking the trucks does not describe how exceptions were closed.
General information only. This is not legal, tax or financial advice.
Related
- Industries
What operating records look like by sector, and what is left out.
- How to sell company data
How to sell or license company data to AI companies, and which route fits.
- What's shared
Which records can be licensed, which details never leave, and what you approve.
- Eligibility
Staff, records, daily-use systems, and the right to license, plus a checker.
- Estimate
US payout bands by staff at peak, and the estimator that uses them.
- Retail
Orders, with shopper identity and card numbers left out.
- Energy, oil and gas
Shifts and field jobs, with personal details left out.
Questions about logistics company data for AI research
Which consignee names and driver details never leave a logistics company in a license?
Consignee names and phone numbers never leave a logistics company in a license. Driver identity documents stay out with them, including the license and the medical card. The shipment can be described from tender through delivery exception. The label that names the person receiving the freight is not the operational trail. Route, dwell, and exception history are.
What shipment events are worth keeping once names are gone?
Once names are gone, the events worth keeping are the tender, the hub scans, the dwell, and the exception. Tendering a shipment, moving it through hubs, and closing an exception are the trails. A delivered scan alone hides the dwell. The desk's reason for a failed delivery can remain. The consignee's phone cannot.
Which transport and warehouse systems already have deletion pages?
Microsoft 365, Slack, and Google Workspace are the directory systems a logistics desk often uses, and those have deletion write-ups. The transportation system is named only as plain text. Lane memos, dispatch threads, and exception sheets are the overlap with the directory. Live shipment status still has to be inventoried, with consignee names removed.
Does owning trucks change the staff-at-peak test?
No. Owning trucks does not change the staff-at-peak test. A fleet is not a substitute for people who used systems every day. The unit of work is the shipment, not the vehicle title. A license does not price the fleet. Parking the trucks does not describe how exceptions were closed, and it does not skip the records rule.
Sources
- eCFR. 49 CFR 390.29 — Location of records or documents. Checked 2026-11-04
- eCFR. 49 CFR 373.101 — For-hire, non-exempt motor carrier bills of lading. Checked 2026-11-04
- eCFR. 49 CFR 395.8 — Driver's record of duty status. Checked 2026-11-04
- eCFR. 49 CFR 395.11 — Supporting documents. Checked 2026-11-04
- eCFR. 49 CFR 379.3 — Records required to be retained. Checked 2026-11-04
- eCFR. 49 CFR 396.11 — Driver vehicle inspection report(s). Checked 2026-11-04